Computer Application Software Guide / Comp 2000: Printing & Saving Excel Spreadsheet

Printing, Sharing, and Saving Excel Workbooks

Printing, Sharing, and Saving a Workbook

Printing: 

1. In your worksheet, click File > Print or press Ctrl + P. This will get you to the Print Preview window.
2. 
3. In the Copies box, enter the number of copies you want to get.
4. Under Printer, choose which printer to use.
5. Under Settings, specify exactly what to print and configure the page margins, orientation, paper size, etc.
6. Choose what to print: selection, sheet or entire workbook. To tell Excel which data and objects should be included in the printout, under Settings, click the arrow next to Print Active Sheets, and choose one of these options: 
7. 
8. Click the Print button

Sharing: to share a workbook with other simply click File > share. You can share by saving to the cloud or onedrive or you can send as an attachement or PDF file in an email. Another way is to click review tab > Share Workbook. Make sure you mark the type of permission user will be granted like editing or just viewing.

Saving: To save the file, click the File menu at the top-left corner, and then select Save As. Depending on your version of Excel, you'll usually have the option to save the file to your computer or OneDrive. Once its been saved once, then you can just hit the save button in the quick access toolbar.