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Computer Application Software Guide / Comp 2000: Interface of PowerPoint

Step by Step Guide on how to use different computer application software such as PowerPoint, Microsoft Word, Excel, Access, Publisher, Onedrive, and Outlook

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Introduction to PowerPoint

Interface of PowerPoint

When opening Powerpoint for the first time the Start Screen will appear. Microsoft PowerPoint will give you three options when starting a presentation. You can open an existing presentation, choose a template, or start from scratch by choosing blank presentation.

When using PowerPoint you can create several different types of presentations such as:

  • Slideshow Presentations
  • Flyers
  • Infographics
  • Video Presentations

Elements and Tools in PowerPoint

Elements of PowerPoint

 

The ribbon: is a wide band spanning the top of the PowerPoint window that organizes all the primary commands and functions of the Application.  Within each category under the ribbons tab, there is a small arrow in the bottom right corner that you can click to expand more options. This arrow is the launch button.

The following tabs are included in the ribbon. 

File tab: a section on the Office Ribbon that gives you access to file functions. For example, from the File tab, you can access the Open, Save, Close, Print, Properties, and Recent file options.

The Home tab: All presentations will begin at the home tab by default. The Home tab holds the Cut and Paste features, Font and Paragraph options, add shapes, and what you need to add and organize slides.

Home Tab 

Created by Siena Heights University

 

Insert tab: Click Insert tab to add something to a slide. This includes pictures, shapes, charts, links, text boxes, video and more.

 Insert Tab 

Created by Siena Heights University

 

Design tab: Allows you to change the theme, size, background, and color scheme of your presentation.

 Design tab 

Created by Siena Heights University

 

Transitions tab: use this tab to setup how a slide transitions from one slide to another. A gallery of transitions are available by clicking on the more button within the tab. You can also setup an automatic timer to transition your slides or have them change upon clicking with the computer mouse.

 Transitions tab 

Created by Siena Heights University

 

Animation tab:

Shows animations tab in the ribbon in PowerPoint

Use the Animations tab to choreograph the movement of things on your slides. Note use the gallery of animations in the Animation group, and see more of them by clicking More More button .

 Animations tab 

Created by Siena Heights University

 

Slideshow tab: This is the section where you setup how you want your audience to view your presentation.

 Slideshow tab 

Created by Siena Heights University

 

Review tab: The Review tab lets you add comments, run spell-check, check a thesaurus, change language or translate, and compare one presentation with another.

 Review tab 

Created by Siena Heights University

 

View tab: allows you to change the view of the presentation between normal, notes page, outline, slide sorter, and reading view.

 View Tab 

Created by Siena Heights University

Help tab

 

 

The Quick Access toolbar provides access to common commands such as undo, redo, save, and start from the beginning. This access bar can be costumized to fit your personnel needs by clicking on the customizing Quick Access bar button at the end of the toolbar.

 

To the left of the page you will see a Slides tab, which includes all slides within the presentation. This tab is used to add, delete, or rearrange slides in your presentation. To edit a slide just click on the slide thumbnail.

 

At the bottom of the presentation screen you will see a bar known as the status bar. Here you will find the notes button, view shortcuts, fit slide to current window button, spell checker, and the zoom slider.

Notes Button: Used to enter content that references information on a slide. The notes can be printed and used as a referal during presentations or as handouts for audience.

View Shortcuts: allows you to switch quickly between slide views

Fit slide to window button: changes the view of the slide to fit the length and width of the screen

Zoom slider: used to zoom slide in and out

Spell Checker: Used to Check for spelling or grammar errors