Computer Application Software Guide / Comp 2000: Editing & Formatting Papers

To check for spelling and grammar click on the review tab then on ABC check.

APA Style Sample Papers 

APA style examples

APA Guide to Setting up Paper in Microsoft word 

Setting up your paper in Microsoft Word

 APA 7 Student Sample Paper 

APA Student Edition from Purdue Owl

 MLA Sample Paper 

Sample paper from Purdue Owl

MLA FORMATTING PAGE SET-UP 

Guide to setting up a MLA style paper in Microsoft Word

To cut and paste text simply highlight the text to be cut, right click and hit cut in the menu box. When you are ready to paste simply right click and Hit paste in the menu box. 

You can also use the drag and drop method, in this method you simply highlight and click on text with the left mouse button, do not release until words are dragged to new location. Once its in place release the mouse button.

Purdue Owl Sample Letter & Formatting

Business Letter 

Editing & Formatting Papers

On the Home tab, right-click any style in the Styles gallery and click Modify. In the Formatting section, make any formatting changes you want, such as font style, size, or color, alignment, line spacing, or indentation. Choose whether the style change applies to the current document or to all future documents.

changing font, font size, style and color

To change font, font color, and size, highlight the text that needs to be changed and click on the home tab and use the font group. 

The first area is the type of font, the number next to it is the size of the font. You can also use the A with the up or down arrows to change the size as well. Aa button changes the case of the font from lower to upper case or vice versa. The B changes the font to bold, the I is to italicize, and U is to underline the text. You can also highlight, add text effects, strike through words, and change the font color.

To change page alignment, indentations, or line spacing for current text in document, highlight what text needs to be change and right click with the mouse. A box will pop up click on paragraph.

The following box will pop up onto your screen:

This box will allow you to change alignment, paragraph spacing, and indentions

How to change the documents margins, page size, document orientation, and  add columns

To change the documents margins, page size, document orientation, and to add columns you must first click on the layout tab. 

In the layout tab you will find in the page setup group, margins, orientation, size and columns. Adjust each one by clicking on the tab and scrolling through the choices.

A header is the top margin of each page, and a footer is the bottom margin of each page. Headers and footers are useful for including material that you want to appear on every page of a document such as your name, the title of the document, or page numbers. Page numbers number the pages in your report.

Insert a header or footer

1. Go to Insert > Header or Footer.
2. Choose the header style you want to use. Tip: Some built-in header and footer designs include page numbers.
3. 
4. Add or change text for the header or footer. ...
5. Select close Header and Footer or press Esc to exit.

The header and Footer have options where you can make the header or footer be different on odd or even pages or make the first page different from the rest of the pages by using the options group under header and footer.

Set up page Numbers

1. Select Insert > Page Number, and then choose the location and style you want.

2. If you don't want a page number to appear on the first page, select Different First Page.

3. If you want numbering to start with 1 on the second page, go to Page Number > Format Page Numbers, and set Start at to 0.

4. When you're done, select Close Header and Footer or press Esc.

Page Break and New Pages

Word will start a new page wherever the cursor is. Alternatively, you can use the keyboard shortcut CTRL+Enter to quickly add a page break.

Another way to add a page break or new page is by clicking on insert tab the page break or blank page.

1. Place the cursor where you want to start a new page. 
2. Go to Insert > Pages > Page Break. Word will start a new page wherever the cursor is or Blank Page to add a new Blank page.

Other Types of Page Breaks:

• Column Break: If your document is formatted into multiple columns, you can force text from the first column to move to the next one. 

• Text Wrapping: If you have a picture or other object in your document and want to add a caption, the text wrapping break will keep the caption with the object while making the rest of the document flow around both the object and your caption.

• Next Page: This works just like the page break under the Insert menu, except it also creates a new section with the option to use entirely different formatting from the previous sections.

• Continuous Break: Creates a new section, like the next page break, but doesn't start you on a new page.

• Even and Odd Page Breaks: Insert a section break and also take you to the next even or odd page (depending on which break type you select) so you can format your alternating pages in a document differently 

On the References tab, in the Citations & Bibliography group, click the arrow next to Style and click the style that you want to use for the citation and source. Ex: APA / MLA / Chicago

1. Click at the end of the sentence or phrase that you want to cite.

2. On the Reference tab, click Insert Citation and then do one of the following:

   • add the source information by clicking Add New Source. fill in the information along with the type of source you are using.

   • Or add a placeholder which will allow you to fill in the information later. Do this by clicking Add New Placeholder. 

3. If you chose to add a source, enter the details for the source. To add more information about a source, click the Show All Bibliography Fields check box.

4. Click OK when finished. The source is added as a citation at the place you selected in your document.